Project management plays a vital role in any organization; it works like a rudder of any ship that gives the right directions to be on the right path. Good project management brings leadership and direction to projects. It is gaining popularity rapidly as it sets your project from being out of the scope. It can stimulate productivity and improve project transparency. They provide a clear vision to the team to focus on and achieve goals. Several organizations are hiring skilled project managers who have proper project management training. These project managers ensure that there is accountability in the project. They encourage their team to save time, money, and effort. They help improve communication between team members and the workforce. They also confirm that companies gain control over ongoing projects and whether they are on the right track and within the budget limits.
In terms of importance, there are many stats showing how important project management is in today’s competitive era. Surveys and reports say that around 9.9% of every dollar is wasted due to poor project performance and almost 33% of the budget is lost when a project fails to achieve its goals. So here we can see the positive effects of good project management. So there is a high demand for skilled project managers who help organizations reach their goals at the right time in a cost-efficient way.
Here in this article, we are going to discuss some of the important tasks a project manager does for his/her job role.
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What is Project Management?
Project management is a process that involves several tools, techniques, skills, and sound knowledge of management that are used to complete the project at the right time and within budget. It is also known as the application of skills, methods, processes, and experience to achieve specific goals according to the project acceptance criteria within agreed parameters. It also provides final deliverables that are constrained to a limited timescale and budget. The aim of the project management is to motivate the project delivery team to achieve their goals through developing and implementing a management plan for the project.
Project management can also refer to applying specific principles and processes to design, initiate, plan, manage, and execute how the new changes and initiatives can be implemented within an organization. The main components of good project management are Time, Scope, Quality, and Cost.
In other words, ”At its most fundamental project management is about people getting things done.” And here, Project Managers are known as the professionals who are responsible for these projects done. They capture project requirements, estimate resources, and timescales, and specify the quality of the deliverables. Let us know in detail what a project manager does.
Role of a Project Manager
Good project managers are professionals with an excellent entrepreneurial mindset. They play a vital role in any organization as they are responsible for the project’s success and failure. They use specific skills, methodologies, tools, and educational knowledge to perform their task successfully. They have to cross-project stages step by step during the project management process. These stages of project management are initiating the project, planning, execution, monitoring, reporting, and closing. They are expected to deliver a project on time, within the allotted budget, and brief while keeping everyone in the knowledge.
Project managers have specific roles and responsibilities for realizing their project goals. Their aim is to define and execute the project, lead the project team and decide how to perform tasks based on factors that involve the kind of project, business requirements, and the expertise of team members/workforce working on the project. Let us have a look at their daily tasks to perform their job role.
- At very first, Project Managers define the reason why a project is necessary.
- They set the goals for the entire team as well as every individual involved in the project.
- They identify project requirements, define the quality of the final deliverables, and estimate the resources and timescale.
- They define project scope, set time estimates, and evaluate the team’s or team’s capabilities.
- They create a concise and clear plan to execute and monitor the project’s progress.
- Project managers are able to organize and motivate their team so they keep their team in front and center in order to stimulate their full potential.
- They plan to invest in the project and prepare a business case to justify the investment.
- In the further process, project managers secure corporate agreement and funding.
- The main responsibility of project managers is to control time management as the project is judged to whether it has been delivered on time.
- They try to meet deadlines that are non-negotiable, so they set realistic deadlines.
- For time management, project managers define activity sequence activity, predict the duration of the activity, create a schedule and maintain a schedule.
- Project managers are also responsible for efficient cost estimating and developing the budget for the project.
- They can also manage the project budget, review it and plan ahead to avoid massive budget overruns.
- They can also manage issues, risks, and changes on the project.
- They monitor the progress of activities against the plan.
- They maintain communication between the project organization and the stakeholders.
- Project managers also ensure customer satisfaction.
- They are also responsible for minimizing uncertainty, involving their clients in projects, and avoiding unwanted surprises.
- They create and manage reports and necessary documents.
- After all the responsibilities, project managers close the project in a controlled fashion when appropriate.
So we can say that a project manager is like a doctor who leads the trauma team and decides the course of action for the patient- both at the same time, said Scott Berkun, the author of “Making Things Happen.” So if someone wants to make a career in the project management field, they must go through the responsibilities done by project managers and make sure the job role suits them well.
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