The digital age has changed everything about the way we approach life, and the check-in process is no exception. Medical practices are now sending customized, digital check-in forms to their patients. Patients can then review and complete the documentation on their mobile devices or personal computer. So that’s why it is a necessity to use digital patient forms.
In many cases, they do not need access to a portal or an app. So why are online intake forms becoming the newest trend in healthcare, and is it right for your practice? Keep reading to find out more.
Almost every administrative process is moving digital in 2022. Some providers are conflicted as to whether or not this is the right move for their practice. They worry that going digital with many of their practice management responsibilities will leave them with cybersecurity risks and inefficiencies that harm them in the long run. The truth about many digital processes is that they are more helpful than harmful. However many electronic health record vendors are now providing digital intake forms to many health care facilities.
With electronic systems like patient health record software, you’ll be able to approve, sign, and process forms on the go using mobile software compatible with any device; you’ll be able to route e-forms dynamically based on conditions such as a linear person-to-person direction or to multiple people at once; and among many other functions, Access’ mobile app and email notification feature helps you establish alerts that notify a user when an e-form is ready for his/her input, e-signature, authorization or other tasks.
Benefits of the Online Digital Patient Forms:
Shorter Check-in
When a patient has to fill out their forms by hand, in-office, errors take place that slows down your medical practice. For example, patients who take their time filling out their forms slow down providers, which increases wait times. In that case, the forms are never finished in time. When a patient does not finish their form it can result in a failure. By implementing an online patient health record software, providers can eliminate efficiency-eating processes and see shorter check-in times. Patients fill out their information from their home computer, prior to their visit, shortening wait times and making your practice efficient.
Cut Costs
Using patient intake forms you can make your hospital more functional and efficient. This eliminates unwanted costs traditionally spent on printing forms with paper and ink and the cost of postage. Providers spend thousands of printing and reprinting every year. The right vendor of your health practice technology will offer an online patient intake form that costs less for your practice than printing, each year. Many electronic health record vendors are selling EMRs at economical prices.
Improved PHI Accuracy
The accuracy of your Patient Health Information (PHI) is critical to clinical decision-making. If a patient fails to have updated information, a provider’s ability to make a completely informed clinical decision slips away as important information is not available. Paper forms are often not entirely completed in-office, leaving information missing in a patient’s chart. Not only this, but the transcription process that has been long associated with the paper intake form not only causes mass inefficiencies in the time of your front-line staff, but it leads to an increase in human error found in the patient’s chart. The digital patient form eliminates the process, improving PHI while allowing patients the time they need to fill EMRs.
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Save Time and Money
Automating your intake process eliminates labor and resource costs associated with paper-based systems. No more scanning or transcribing your patients’ forms.
Additionally, storing digital patient information in your hard drive is not advisable. A single hardware failure will make them vanish forever. That’s the huge benefit of using the appropriate cloud service. You know that your data is always backed-up, and you are able to access it, wherever you are, whenever you need it.
Security
Dealing with patients’ private information can become a big headache. You want to make sure you are complying with regulations (HIPAA, PIPEDA, etc) and avoid severe penalties. That’s another reason for using a service that is compliant. You can let the experts deal with the mandated technical requirements while you focus on providing value to your clients.
Final Thoughts
Providing additional comfort and instilling confidence in non-native-speaking patients is of utmost importance. This helps prevent misunderstandings, miscommunication, and subsequent errors. When a paper form is filled out, that’s when the unnecessary work begins and mistakes can happen. Scanning, copying, creating duplicates while other pages go missing. You name it, it can and has happened. That’s why medical professionals are now using digital patient forms.