When you first started your business, you may not have considered your email to be a pressing problem. Over time, however, you start to see the messages piling up in your inbox. Dread starts to fill you whenever you open your email.
Are you struggling to keep up with your small business emails? This guide offers some helpful email management tips.
Choose the Appropriate Email Service Provider
Not all email providers are equally useful. When choosing an email service provider, you want to find something that is convenient but also secure. You will also want something that provides plenty of storage options so that you can organize your messages according to your preferences.
You can learn more on email providers before making a choice.
Clean Your Inbox Regularly
When you see a few unread emails in your inbox, you may have the temptation to ignore them. You’ll go through them later—after all, running a small business involves more pressing priorities! Thinking this way, however, can result in a clogged inbox that will take hours to go through.
Instead, set aside a fixed period of time during your day to go through your emails. Delete anything unimportant, and respond to the emails you can address. For messages that require more time to respond, you can mark them as important to remind you that you will have to revisit them.
Have an Email Management System
Yet another tip for how to manage emails is to settle with an email management system. You can start by creating different labels and sorting out your emails into them. This will help you track down the most relevant messages quickly.
This will also ensure that your main inbox will not look too cluttered.
You can use management software to help you do so. An alternative is to have a convenient service provider with a simple storage system for you to use.
Set Up an Automated Response
Do you have people who you constantly, just to see whether you have received their previous messages? If so, it will be beneficial to set up an automated email response. All it has to say is that you have received their email and will respond promptly.
This will prevent more clutter in your inbox as a result of overly-anxious customers or other correspondents.
Managing Your Emails as a Small Business Owner
Email management may seem like a small problem when you first start your small business, but this issue can build up over time. We’re talking hundreds (or thousands) of unread emails that just create a mess in your inbox.
If this sounds like a nightmare to you, know that there is a way around it. You can settle on an appropriate email service provider, clean your inbox regularly, have an organization system, and set up an automated response.
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