Today, virtual events and conferences are so popular that they have become an integral part of every business globally. Companies that couldn’t have imagined hosting virtual events and conferences are turning live physical events into virtual environments. Due to the global COVID 19 pandemic, planned events in the coming years have stopped. Meetings and travel are restricted to protect the country from the wrath of the coronavirus.
Large and small organizations wobbled in these uncertain times and awaited the government’s next verdict. Virtual events helped and hindered many companies from crashing. Leveraging virtual event technology is the only alternative for organizers to move forward during these unexpected and challenging times. It is not yet known when it will return to normal.
What is a virtual exhibition?
A web-based hypermedia accumulation of captured or distributed multidimensional information objects. Stored in a distributed network, designed for specific topics, concepts, or ideas and used with the latest technologies and architectures, it presents a compelling, user-centered discovery and learning experience. Virtual exhibition contribute and entertain by the nature of their active product and service contributions.
Virtual exhibition allow exhibitors to reach out to participants around the world. A comprehensive virtual exhibition platform permits exhibitors to organize customizable virtual booths that attendees can respond to from the comfort of their homes. Whether hosting a virtual show or a virtual exhibition or show, you need to follow some fundamental tips. The success of a virtual exhibit requires proper planning, strategy, and the use of appropriate virtual technology.
A few steps to host a prosperous virtual exhibition and exposition
- Devise goals for virtual exhibitions
First, you will need to have an overview of the goals of the virtual exhibition and what you want to achieve with it. Whatever the purpose of hosting a virtual exhibit. It must be clear to the moderator. In addition, it helps you create accurate and efficient virtual event plans and strategies for the success of your virtual exhibition.
- Make an effective plan
Once you have a clear goal of hosting a virtual trade show, move on to planning and strategy for your virtual event. Design an effective game chart for a successful event. After reviewing all relevant questions, develop an effective plan and strategy for a prosperous virtual exhibition.
- Use the right technology
Using the correct virtual exhibition platform is essential for flourishing virtual exhibitions and exhibitions. There is extensive competition among virtual exhibition platform suppliers that contribute compelling and customizable virtual event services.
The choice of the best platform depends on your company’s needs and requirements. Organize your customizable 3D virtual booth and look for a platform that can give live chat and pleasant characteristics. Live chat allows participants to have one-on-one or group chats via live audio, video, and text chat. Keep your virtual participants busy with features such as live voting, polling, questions and answers, gamification, photo booths, and contests.
Robust data tracking capabilities help capture all participant data from the beginning to the end of the event. From tracking registrations to the most frequently visited stands, there is no time spent at each stage. All movements of digital participants get tracked from downloads, data shared in virtual booths, and more. Later, it gives a detailed analysis report to help you measure performance metrics. In addition, have a virtual exhibit service provider show you a demo to understand the platform’s features fully. It gives you a rough idea of how your virtual expo and show will benefit from it.
- Make content easy for participants to access
Once you have a virtual exhibition and choose a virtual exhibition platform to reach your global representatives seamlessly, engagement begins. Virtual event engagement is the most significant criterion for event success. Make virtual exhibition content and information easily accessible to representatives globally. Make it easy to book virtual live appointments and chat one-on-one at virtual booths. Attractive hotspots need to get clearly described in the virtual exhibit. It helps participants have an easy path to the information that is most appropriate to them. It allows attendees to share, download, and review files, PDFs, videos, audio, and content at virtual exhibitions.
- Create a virtual exhibition hall that is interactive and easy to navigate
Building an interactive floor layout in a visually appealing virtual environment supports global representatives seamlessly engaging and navigating the virtual exhibition hall. The interactive floor design allows participants to click on the brand logo booth to visit the exhibit booth. The interactive hall plan gives visitors access to all exhibitor stands and decides where they spend their time.
- Design a prominent booth layout for your participants
Create astonishing booth designs that attract and influence virtual participants. When you start creating a virtual trade fair plan, decide whether to design the stand in 2D or 3D. Determined according to budget, target group segment, and schedule gives participants an impressive virtual event experience.
Benefits of virtual exhibitions
- Immersive 3D representation of the product
The Virtual Exhibition Stand allows you to present a 3D model of your product. With visitors zooming in to see all the commodities in detail, visitors can efficiently perform a detailed analysis of the displayed products.
- Easy navigation
The virtual exhibition has the advantage of easy navigation. Visitors can easily move around the exhibition space and see the various counters and products on the stand and the actual exhibition space.
- Connect Worldwide
Create a virtual exhibition stand to connect people globally and connect with potential customers anytime, anywhere.
- Easy to advertise
You can efficiently boost your business by email, SMS, or number by simply sharing the link to the showroom.
- Easy access on all platforms
The virtual exhibition platform stand can be accessed from any internet-enabled device, making it easy for anyone to access the showroom.
- Optimize sales and allow visitors to add products to their wishlist
The Virtual Exhibition enables visitors to save their selections in a wishlist for later purchase. You can send a wishlist product email to notify potential buyers.
Online trade fairs offer exhibitors and visitors many advantages over traditional physical trade fairs. Educational institutions can access the Internet to introduce their products and services. The benefits given by online exhibitions benefit both visitors and organizations. Take the convenience of digital and start your online exhibit now. Lead your target groups online.