Many people typically send Word files for their projects and works for the sake of easier editing. Well, it’s genuinely convenient to make significant changes to a specific document using Word files. However, there are many benefits of using PDF as the file format instead when sharing. Have you got any ideas on what these benefits might be?
Here’s one: portable document format files can retain their formatting even after going through the sharing process. So no matter what computer you use, there’s no problem as it flashes the same design and style nonetheless. This is just one primary benefit of PDFs, and you can still apply this one in many other areas. Find out more about the reasons why you should convert Word to PDF and learn how to do it!
What are PDFs?
Before we discuss the advantages of using PDFs, let’s talk about what PDFs are. Portable document format, shortly PDF, is a file type that essentially functions as an image of an electronic text. Therefore, it appears like a printed document. So, there’s little wonder why it appears the same no matter what device you open it on.
Why should you convert your files to PDF?
Since PDFs literally appear like they’re printed, they can bring you quite significant advantages, especially if you are working in a company or still doing your online classes. Some benefits that you can get are below.
No matter which browser, computer OS, and PDF reader you use, it will appear the same. Preserving how your file appears will show that you have credibility and that they can trust your work. Ensuring that there are no rigs and that a particular document is final is essential in the professional world. Just as well, it makes your document seem more professional.
You can encrypt your PDFs easily – something that may be pretty complicated for other file types. There are also two types of encryption, namely user-password and owner-password. User-passwords are for opening a PDF file. Meanwhile, owner-password allows you to set restrictions on actions like printing, sharing, copying, etc.
Another way to secure PDFs is to watermark them. You can indicate that the work is confidential, protect your copyright, and many more by doing this. The same goes for using a digital signature. This way, your files’ content can remain private and secure.
PDFs are easy to compress. Thus, you can reduce their file size, despite the amount of information they withhold. This benefit is essential to minimize computer memory spent, which you can use for other files.
Most important of all, it’s pretty easy to gain the previous boons mentioned above. After all, it’s easy to convert your Word files to portable document format. You just need to open your browser and visit PDFBear to do the conversion! PDFBear is a web-based conversion tool that is 100% free! Read the steps below on how to use PDFBear.
- Go to PDFBear.
- Upload your Word file.
- PDFBear will automatically convert your file.
- Download your freshly converted PDF!
Pretty easy, right? It would have taken you several steps to use software applications. Meanwhile, PDFBear aims to provide convenience to its users, hence the simple instructions for conversion. On top of that, your privacy is guaranteed while you are using the conversion tool!
Can I still edit my PDF files?
Unfortunately, editing your PDFs can prove to be challenging. You might have to pay for software or search for a free way to modify your PDF files. Another option is to convert it to a Word file again before converting it back to PDF. This is one drawback of PDFs compared to Word files.
Nonetheless, it’s better to make full use of the advantages that PDFs bring about by using them aptly. As we said before, it’s best to convert Word to PDF once you finish the final version of your work. After all, you wouldn’t want to officially submit an unfinished paper, especially when you want to establish yourself as a professional.
Portable document format is undoubtedly convenient as it is known worldwide. Especially now that sharing files online is emphasized during the modern pandemic, ensuring that your files appear just as you wanted them to be is necessary. After all, integrity is essential, given that you are only communicating with another person behind your screen.
PDFs can provide you the advantages of being a credible individual, securing your information, minimizing computer memory spent, and convenience. Though they may not be as flexible as Word files when making changes, you would want to share a final version of your document with others. In addition, you can ensure that your work doesn’t get messed up! So what are you waiting for? Get these PDF advantages by converting your Word to PDF with PDFBear today!